Simple scheduling
Build and manage staff rotas from one place.
Restaurant workforce management
Run Your Restaurant.
Not Your Rota.
RotaHQ brings staff scheduling, attendance tracking and payroll together in one simple platform built for restaurants.
- 14-day free trial
- No setup fee
- No per-employee pricing
RotaHQ· The Copper Pot
ScheduleWeek of 2 March
PublishedStaff
Mon 2
Tue 3
Wed 4
Thu 5
Fri 6
Sat 7
Sun 8
Sofia Rossi
Head Chef
10–16
—
10–16
10–16
12–22
12–22
—
James Carter
Sous Chef
—
12–20
12–20
—
16–23
16–23
11–17
Amelia Khan
Server
11–15
11–15
—
17–22
17–22
17–23
—
Tomás Silva
Bartender
—
17–23
17–23
17–23
—
18–00
12–18
Grace Obi
Server
17–22
—
—
11–15
11–15
11–17
11–17
5 staff · 23 shifts · 148.5h scheduledPublish week →
Restaurant admin shouldn't take over your day.
Most restaurants run their team on a mix of spreadsheets, group chats and paper. It works — until it eats your evenings.
RotaHQ puts it all in one place.
- Managing rotas in spreadsheets
- Staff schedules spread across messages
- Manually checking attendance
- Missing clock-ins and clock-outs
- Calculating hours for payroll
- Keeping restaurant information organised
Spend less time on admin. More time running your restaurant.
Clear attendance
See scheduled hours and actual attendance clearly.
Easier payroll
Review and finalise employee hours before payroll.
Staff management
Give employees a simple way to access schedules and clock in and out.
One place for information
Keep restaurant announcements, procedures and important staff resources organised.
Everything you need to manage your restaurant team.
Staff Rotas
Create and manage weekly schedules quickly. Draft the week, assign shifts and publish so everyone sees the same rota — no more screenshots in group chats.
RotaHQ· The Copper Pot
ScheduleWeek of 2 March
PublishedStaff
Mon 2
Tue 3
Wed 4
Thu 5
Fri 6
Sat 7
Sun 8
Sofia Rossi
Head Chef
10–16
—
10–16
10–16
12–22
12–22
—
James Carter
Sous Chef
—
12–20
12–20
—
16–23
16–23
11–17
Amelia Khan
Server
11–15
11–15
—
17–22
17–22
17–23
—
Tomás Silva
Bartender
—
17–23
17–23
17–23
—
18–00
12–18
Grace Obi
Server
17–22
—
—
11–15
11–15
11–17
11–17
5 staff · 23 shifts · 148.5h scheduledPublish week →
Clock In & Out
Employees clock in and out using the RotaHQ kiosk on any tablet or phone, with a personal PIN and location controls where appropriate.
RotaHQ· The Copper Pot
KioskFriday · 17:58
Enter your PIN to clock in
1234567890
Clock inClock out
Attendance Tracking
Review worked hours against the schedule and spot unusual sessions — late starts, missed clock-outs and no-shows are flagged for you to review.
RotaHQ· The Copper Pot
AttendanceSchedule check · Friday 6 March
Scheduled vs actualStaffScheduledClock in → outStatus
Sofia Rossi10:00–16:0009:56 → 16:04On time
James Carter12:00–20:0012:14 → 20:02Late 14m
Amelia Khan17:00–22:0016:55 → —Clocked in
Tomás Silva17:00–23:00— → —No show
Missed clock-outs flagged automatically — nothing changes without your say-so.
Payroll
Review and finalise employee hours before payroll. Worked hours flow straight from attendance into payslip drafts, with overtime, tax and NI estimates.
RotaHQ· The Copper Pot
PayrollPayroll draft · 1–31 March
Tax & NI estimatesStaffHoursOvertimeGrossEst. net
Sofia Rossi152.5h+4.5h£2,283.75£1,896.42
James Carter148.0h—£2,072.00£1,748.11
Amelia Khan96.0h—£1,113.60£1,046.90
Hours pulled straight from attendanceFinalise run →
Resources
Keep announcements, health & safety procedures, emergency procedures and restaurant rules in one place your whole team can access.
RotaHQ· The Copper Pot
ResourcesStaff resources
Health & safety proceduresH&S
Fire evacuation planEmergency
Allergen matrix — Spring menuKitchen
New starter checklistOnboarding
Visible to your whole team in the employee portal.
One platform. Less admin.
The same screens you and your team will use every day.
RotaHQ· The Copper Pot
ScheduleWeek of 2 March
PublishedStaff
Mon 2
Tue 3
Wed 4
Thu 5
Fri 6
Sat 7
Sun 8
Sofia Rossi
Head Chef
10–16
—
10–16
10–16
12–22
12–22
—
James Carter
Sous Chef
—
12–20
12–20
—
16–23
16–23
11–17
Amelia Khan
Server
11–15
11–15
—
17–22
17–22
17–23
—
Tomás Silva
Bartender
—
17–23
17–23
17–23
—
18–00
12–18
Grace Obi
Server
17–22
—
—
11–15
11–15
11–17
11–17
5 staff · 23 shifts · 148.5h scheduledPublish week →
Up and running in three steps
Set up your restaurant
Add your locations and employees — or import your whole roster from a spreadsheet in minutes.
Build your rota
Create shifts and assign staff. Publish the week so everyone sees it in the employee portal.
Track & finalise
Monitor attendance as the week happens and review hours before payroll.
No per-employee pricing
Simple pricing that doesn't punish growth
One flat monthly price per plan. VAT included. Save 2 months with yearly billing.
Starter
For single-site teams getting off spreadsheets.
£19/month
- Up to 10 employees
- Weekly rota builder & publishing
- Kiosk clock in & out (PIN)
- Attendance & schedule check
- Employee portal & staff resources
- Employee roster import (CSV/XLSX)
Pro
Most popularFor busy restaurants that want payroll prep done for them.
£49/month
- Up to 50 employees
- Everything in Starter
- Payroll runs & payslip drafts
- WhatsApp shift notifications
- Schedule templates
Business
For larger operations that need room to grow.
£149/month
- Unlimited employees
- Everything in Pro
- GDPR admin tools
- Priority support
Every plan starts with a 14-day free trial. No setup fee. Cancel any time.
Built with restaurants, for restaurants.
RotaHQ is developed hands-on with working UK restaurants — including our pilot partner Asia Villa — so every feature earns its place on a real service floor.
14-day free trial
Try everything before you decide. No card details games, no pressure.
No setup fee
Flat monthly pricing with VAT included — what you see is what you pay.
Restaurant-focused
Built around rotas, kiosks and service hours — not generic office scheduling.
“We're working directly with the RotaHQ team as their pilot restaurant — shaping the rota, kiosk and payroll tools around how a real kitchen and front-of-house actually run.”
Asia Villa
Pilot partner restaurant, UK
Frequently asked questions
Ready to spend less time on restaurant admin?
Try RotaHQ free for 14 days and see how simple workforce management can be.
14-day free trial · No setup fee · No per-employee pricing